This privacy notice explains how Marketing Distribution Services Ltd uses personal data collected through the Travel South, Naturally prize draw at www.travelsouthnaturally.com/home#competition.
This notice applies only to the Travel South, Naturally prize draw. It should be read alongside the prize draw Terms and Conditions.
The promoter and data controller for this prize draw is:
Marketing Distribution Services Ltd
Level 3, Wigglesworth House
69 Southwark Bridge Road
London
SE1 9HH
United Kingdom
Website: www.mdsg.eu
Email: james@mdsg.eu
Telephone: 07336780300
ICO registration number: ZA341047
In this notice, “MDSG”, “we”, “us” and “our” mean Marketing Distribution Services Ltd.
The Travel South, Naturally prize draw gives eligible entrants the chance to win a Nikon Camera of the winner’s choice, up to the value of £1500.00.
The prize draw opens at 00:01 on 01 September 2026 and closes at 23:59 on 30 November 2026. Entries received after the closing date will not be accepted.
The prize draw is open to UK residents aged 18 or over only. Full eligibility rules are set out in the prize draw Terms and Conditions.
When you enter the prize draw, we collect:
We may also collect technical information relating to your use of the website, such as device and browser information. More information about cookies and similar technologies will be set out in our Cookie Notice.
If you are selected as the winner, we may also ask you for:
We do not ask entrants to provide special category data, such as health information, ethnicity, religious beliefs or political opinions. We do not knowingly collect personal data from children through this prize draw.
We use entrant data to:
MDSG will not contact entrants for marketing purposes. We will only contact the winner, and only for purposes connected with the prize draw and prize fulfilment.
We will not use entrant data for retargeting, custom audiences, lookalike audiences or paid media audience building.
When you enter the prize draw, you may choose to tick one or more optional marketing opt-in boxes.
The opt-in partners are:
You can enter the prize draw without opting in to marketing.
MDSG will not contact entrants for marketing purposes. MDSG will only use your personal data to administer the prize draw, contact the winner, verify eligibility, arrange prize fulfilment, respond to queries and transfer optional marketing opt-ins where you have selected them.
If you tick an optional marketing opt-in box, we will share your email address and relevant consent record with the organisation or organisations you selected. Each selected opt-in partner will use your personal data for its own marketing purposes and will act as an independent data controller.
That means:
Each selected opt-in partner’s use of your data will be governed by its own privacy notice.
We use personal data only where we have a lawful basis to do so under data protection law.
We use your entry details to administer the prize draw, select and contact the winner, check eligibility and arrange the prize. We do this because it is necessary to run the prize draw in accordance with the Terms and Conditions and because we have a legitimate interest in administering the prize draw fairly and properly.
If you are selected as the winner, we may use additional information, such as proof of age, proof of identity, proof of address, postal address and telephone number, to confirm your eligibility and arrange prize fulfilment. We do this because it is necessary to award the prize and because we may need to keep appropriate records of the prize draw.
If we need to respond to queries, complaints, legal issues or regulatory requests, we will use personal data where necessary for our legitimate interests in dealing with those matters and complying with our responsibilities.
If you choose to tick one or more optional marketing opt-in boxes, we will share your email address and consent record with the organisation or organisations you selected. We rely on your consent for this.
Where we rely on legitimate interests, we have considered whether those interests are overridden by your rights and freedoms. Where we rely on consent, you can withdraw that consent at any time. If your data has already been transferred to a selected opt-in partner, you should contact that organisation directly or use its unsubscribe process.
We may share personal data with:
Prize draw data is held in an access-controlled technical environment. We take reasonable steps to protect campaign personal data, including limiting access to those who need it for the prize draw.
We will not sell entrant data.
We will not share entrant data with any partner for marketing purposes unless the entrant has selected the relevant optional marketing opt-in.
MDSG is based in the United Kingdom.
Some of the optional marketing partners are based outside the UK, including in the United States. If you choose to receive marketing from one of those organisations, we may transfer your email address and consent record to that selected organisation.
Before doing so, we will take steps required by UK data protection law, which may include checking whether the organisation is covered by UK adequacy arrangements, the UK-US Data Bridge or another approved transfer mechanism, or putting appropriate contractual safeguards in place.
We keep personal data only for as long as reasonably necessary.
| Data type | Retention period |
|---|---|
| Non-winning entry data | Until 31 May 2027, unless we need to keep it longer to deal with a query, complaint, legal issue or regulatory request |
| Winner data | Up to six months after the prize has been fulfilled, unless we need to keep it longer for legal, regulatory, audit or administrative reasons |
| Optional marketing opt-in records | Until transferred to the selected opt-in partner or partners. MDSG may retain a limited record of the opt-in until 31 May 2027 to evidence consent and campaign administration |
| Aggregated campaign reporting | We may retain aggregated reporting outputs after the campaign. These reports will not identify individual entrants |
| Technical and analytics data | As set out in the Cookie Notice and the settings of the relevant analytics platform |
We will also take reasonable steps to ensure that suppliers who process personal data on our behalf, including technical suppliers involved in the entry platform, delete or return campaign personal data when it is no longer required.
After the relevant retention period, personal data will be deleted or anonymised unless we are required or permitted to keep it for longer.
We may be required to make available information showing that a valid award took place, such as the winner’s surname and county.
The winner can object to this information being published or ask us to reduce the amount of information shared by contacting james@mdsg.eu. We may still need to provide winner information to the Advertising Standards Authority or another competent regulator if requested.
You have rights under data protection law. Depending on the circumstances, these may include the right to:
These rights are not absolute and may not apply in every situation.
For privacy requests relating to the administration of the prize draw, please contact james@mdsg.eu.
If your request relates to marketing communications sent by Travel Texas, Visit Austin, Visit Dallas, Visit Fredericksburg or Weber UK after you opted in, you should contact the relevant organisation directly or use the unsubscribe link in its emails. Each opt-in partner is responsible for its own marketing use of your data once it has received your opt-in details.
If you have a question or complaint about how we use your personal data, please contact us first at:
james@mdsg.euYou also have the right to complain to the Information Commissioner’s Office, the UK regulator for data protection.
ICO website: www.ico.org.uk
ICO helpline: 0303 123 1113
We may update this privacy notice if the way we use personal data for this prize draw changes.
The latest version will be made available on the Travel South Naturally website.